01
Numbers a paper job card never produced.
Sample workshop · indicative numbers
Dashboard home, /dashboard
Dashboard
14
Active Jobs
3
Waiting Approval
2
Waiting Parts
4
Ready for Pickup
7
Completed Today
Commercial
Record the supplier bill, reconcile the Capricorn statement.
Record supplier bills and reconcile the monthly Capricorn statement.
Openhood gives the accounts-payable side of the workshop a first-class home. Advisors record each supplier bill with its own number and a duplicate guard on the supplier's invoice number, flag Capricorn-billed suppliers, then reconcile the month's Capricorn statement by ticking bills off until the variance is locked at zero. When Xero or MYOB is connected, suppliers, bills, and payments push through the same accounting bridge as sales invoices.
Who it helps
Less month-end statement guesswork. More reconciled, audit-ready purchases.
Technicians
No direct touchpoint; accurate supplier costs keep the parts and pricing records the floor relies on trustworthy.
Service advisors
Records supplier bills at the counter as they arrive, with a duplicate guard catching double entry before it reaches reconciliation.
Owners
Sees supplier spend and a locked, zero-variance Capricorn reconciliation each month instead of a shoebox of invoices.
Customers
No customer-facing surface; cleaner supplier costs keep workshop pricing and records accurate behind the scenes.
What Openhood does
- Records supplier bills at the counter as they arrive, with a duplicate guard catching double entry before it reaches reconciliation.
- Sees supplier spend and a locked, zero-variance Capricorn reconciliation each month instead of a shoebox of invoices.
What it doesn’t do
- Openhood records and reconciles supplier bills and bridges them to Xero or MYOB, it isn't your general ledger or an accounts-payable automation engine.
- Capricorn has no public API, so statement reconciliation is manual tick-off to a zero-variance lock, not a live Capricorn feed.
- Recording a bill never moves stock; Stock Control is a separate add-on.
FAQ
Questions workshops ask about purchases and supplier bills
What is Purchases and Supplier Bills in Openhood?
Openhood gives the accounts-payable side of the workshop a first-class home. Advisors record each supplier bill with its own number and a duplicate guard on the supplier's invoice number, flag Capricorn-billed suppliers, then reconcile the month's Capricorn statement by ticking bills off until the variance is locked at zero. When Xero or MYOB is connected, suppliers, bills, and payments push through the same accounting bridge as sales invoices.
What does Purchases and Supplier Bills replace?
It replaces month-end statement guesswork with reconciled, audit-ready purchases.
Explore more
Connected Openhood workflows
See it on a real workshop.
Spin up a production-shaped Openhood demo and run the workflow end to end, or talk to the team about getting your workshop set up.